TERMS & CONDITIONS
Booking and Payment Policy:
* A non-refundable deposit of 50% of the tour fee is required as booking amount to reserve your spot.
* Full payment is mandatory no later than 45 days before departure. You will be notified via email if full payment is not received by this date. Failure to respond within 3 business days will result in forfeiture of your spot, which may then be offered to participants on the waiting list. You will receive an invoice for the remaining balance 30 days prior to the deadline.
* All figures are in USD per person.
* Failure to make payments within this timeline could result in tour cancellation.
* A deposit secures your spot and helps cover upfront costs like lodging, permits, and guide fees. As such, all deposits are non-refundable and payments are subject to cancellation fees.
Cancellation Policy:
*45 Days or Less Before Tour: Unfortunately, no refunds will be granted, and all payments will be forfeited.
*46 Days or More Before Tour: 50% refund of the photo tour payment (excluding the deposit). Deduction of a $100 convenience fee.
*Note: the date of written (email) communication indicating the intent to cancel is considered the date subject to calculating cancellation fees.
*If, for any reason, we (the hosts) are compelled to cancel a photo tour, your entire payment will be refunded in full.
*We love sharing these adventures with fellow travelers, and to make the magic happen we need at least 3 out of our 5 spots filled. If we don’t reach that minimum, we may have to cancel the trip. Should that happen, we’ll let you know as soon as possible and refund your deposit in full—no worries, no hassles.
Liability Waiver & Release:
By participating in this birding photography tour, I acknowledge that outdoor activities may involve inherent risks, including but not limited to: personal injury, illness, theft, property damage, inclement weather, and unforeseen natural or environmental hazards.
I voluntarily assume full responsibility for any risks or harm that may arise from my participation. I understand that the tour organizers, guides, partners, and affiliates cannot be held liable for any injury, illness, accident, theft, delays, cancellations, or losses incurred during the tour, whether occurring in transit or on location.
I agree to exercise caution and good judgment at all times and to follow the guidance provided by the tour leaders for my own safety and that of the group.
By signing up for this tour, I acknowledge that I have read, understood, and agreed to this liability waiver and release.
Privacy Policy:
We collect personal information only as needed to manage your trip reservation and ensure a smooth travel experience. This may include your name, contact details, travel info, and relevant health or dietary needs. We will never sell, share, or give away your information to third parties for marketing purposes. Any data shared with trusted partners (such as hotels or guides) is strictly for trip-related needs. Your information is stored securely, and you can request updates or deletion at any time. By booking with us, you agree to this use of your information for travel coordination only.
